Quick tips for a concise report

Monday, August 7, 2017
By: 
Kyra-Bae Snell

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Effective report writing is a key skill in business, government, and the non-profit sector, yet even experienced staff can struggle to keep a report engaging and concise. In the leadup to her half-day Business Writing workshop on Clear and Concise Reports in September, Kyra-Bae Snell shares insights from her years as a teacher, editor, and corporate trainer. 

One of the things your workshop will explore is plain language. Can you tell us a little about what this involves? Has plain language become more important to organisations in recent years?

Plain language is getting your message across in a way that's easily understood. Often we write in an overly complex way. Often organisations set up structures that demand this with loads of internal speak and gobbledygook that mean nothing to the average reader. Organisations want to communicate effectively - and this means using plain language that's clear and succinct.

What’s your top tip for keeping a report concise and to the point?

Keep it short! 

What is a common mistake that staff should avoid when writing reports? 

Forgetting the end reader. We lead busy, information-laden lives. Writing clear and succinct reports that are easily understood means we're more likely to get our message across. If you keep the end reader in mind and your purpose in writing the report you've got a better chance of getting what you want.

How important are reports as a mode of communication within organisations?

Different reports have different purposes. It might be to inform, to get someone to act, or to persuade someone to take a particular stance. Reports are a summary of something bigger. They're an important form of communication that can influence decisions. 

Find out more

To learn more, book into the Writers Victoria half-day Clear and Concise Reports workshop with Kyra on Friday 15 September. 

About Kyra-Bae Snell

Kyra-Bae Snell has more than 15 years’ experience teaching people how to write clearly and effectively. She is a skilled and dynamic facilitator who makes learning how to write better interesting, and occasionally fun. Kyra has written and delivered training packages for business, government and not-for-profit clients. She is an award-winning editor and writer whose main passion lies with teaching and learning.

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